Commercial HVAC · Closeout desk
Turn scattered equipment records into a checked, source-linked handover package. Built for small commercial HVAC contractors—not another portal to manage.
Pilot-stage offer. Scope first; no payment or uploads on this site.
Finish the job. Keep the knowledge.
Ordinary files. Clear exceptions. Reusable records.
Our founding commitments
Human-checked identifiers
Missing evidence stays visible
Your GC’s existing process
01 / The handover dossier
Know what is documented, where it came from, and what still needs an answer.
TI–014 / MECHANICAL CLOSEOUT
Open item / warranty start date
Not evidenced. Customer confirmation required.
Illustration only—not a delivered customer package.
We agree the scope against your GC’s requirements and available manuals, schedules and equipment records.
A person checks equipment identifiers, document versions and source references. Unresolved or contradictory items get an explicit gap list.
Receive an indexed PDF, source-linked register and organized originals. You verify installed equipment, sign off and submit to your GC.
The monthly desk includes a customer-owned equipment library with source references. Reuse verified records where appropriate—while checking project-specific models, versions and facts every time. Customer files stay separate, not pooled across accounts.
A practical fit check
At $50 per hour, the proposed $1,000 monthly desk equals 20 internal hours. If you spend only six hours a month, this may not be the right offer. Your final review still takes time.
$300/ month internally
Illustrative cost only. Not a savings forecast.
02 / Bounded responsibility
Proposed pilot terms to validate the service. These are not connected checkout offers; availability and scope require written agreement.
INTRODUCTORY PILOT
$500
One bounded closeout package.
Scope my $500 pilot50% deposit after scope agreement; 50% on delivery. Deposit refunded if files fail agreed intake criteria before work starts.
RECURRING CLOSEOUT DESK
$1,000 / month
Up to two packages, a reusable equipment library and one revision per package. Monthly prepayment; cancel before renewal. Unused capacity expires.
Additional in-scope package: $600.
Occasional work: $750 per standalone package after the pilot. Larger scopes: written fixed quote.
One project, up to 10 equipment types and 100 input pages. Source-linked register, gap report, indexed PDF and original files. Two supplier follow-up rounds over ten business days; one revision within 30 days. Our assembly errors are corrected without using your revision.
We target the first package within five business days after complete inputs. Missing evidence pauses final issue. Follow-up is bounded, not unlimited, and GC acceptance is not guaranteed.
You verify installed equipment, confirm project facts and provide final sign-off. We do not make engineering judgments, create as-builts, commission equipment, author warranty promises, prepare lien documents, certify contractual compliance or recover payment. You submit the package through your GC’s process.
No. This prototype has no connected intake or secure project upload. Permissioned folders, retention and deletion terms, and any AI-processing permissions must be agreed and tested before confidential files are accepted.
03 / Finish the job
Build a short brief for a scope conversation. Start with the deadline and a redacted GC checklist—not a confidential upload.
Local only · unsubmitted · no payment collected
This downloads a text file to your device. Nothing is sent to Turnoverly and no pilot is booked. Contact and payment workflows are not connected in this prototype.